REGIONAL CONSULAR OFFICE

Republic of the Philippines
DEPARTMENT OF FOREIGN AFFAIRS
REGIONAL CONSULAR OFFICE - BACOLOD
3rd Level, Robinsons Place, Brgy. Mandalagan, Bacolod City

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A. PASSPORT REQUIREMENTS FOR FIRST TIME PASSPORT APPLICANT

Personal Appearance is required.
Duly accomplished Passport Application Form.
Birth Certificate (BC) in Security Paper (SECPA) issued by the National Statistics Office (NSO). or Certified True Copy (CTC) of BC issued by the Local Civil Registrar(LCR) duly authenticated by NSO. Transcribed BC/MC from the LCR is required when entries in NSO BC/MC are blurred.
Supporting documents to prove identity.(Please refer to the list of Supporting Documents below)
The Department may require additional supporting documents as may be necessary, esp. for applicants with dual citizenship and with foreign sounding family names to prove citizenship.

In Case of No Birth Record:

Apply for the delayed registration of birth at the local civil registry office.
Submit authenticated Birth Certificate from NSO and supporting documents with the correct date and place of birth (i.e. Form 137, Voter Registration Record, Baptismal Certificate or OMA Certificate)
The Department may require additional supporting documents as may be necessary, esp. for applicants with dual citizenship and with foreign sounding family names to prove citizenship.

Certificate of Non-availability of Birth Record from NSO.
Joint Birth Affidavit
Any public document with correct date and place of birth (i.e. Form 137, Voter Registration Record, Baptismal Certificate or OMA Certificate)
The Department may require additional supporting documents as may be necessary, esp. for applicants with dual citizenship and with foreign sounding family names to prove citizenship.

Additional Requirements
For married women, who want to adopt the surname of their spouse:

Marriage Contract (MC) in Security Paper issued by NSO or Certified True Copy issued by the Local Civil Registrar duly authenticated by NSO.
The Department may require additional supporting documents as may be necessary, esp. for applicants with dual citizenship and with foreign sounding family names to prove citizenship.

For spouse of foreign national:

Marriage Contract (MC) in Security Paper issued by NSO or Certified True Copy issued by the Local Civil Registrar duly authenticated by NSO.
Original and photocopy of Commission of Filipinos Overseas (CFO) Guidance and Counseling Certificate of Attendance. (CFO - Tel. no. 5618321) Visit CFO Website
The Department may require additional supporting documents as may be necessary, esp. for applicants with dual citizenship and with foreign sounding family names to prove citizenship.

For Minors (below 18 years old):

Personal Appearance of either parent, Marriage Contract and proper ID of parents (if minor is of legitimate status)
Personal Appearance of mother and mother's proof of identity (if minor is of illegitimate status)
Birth Certificate from NSO
Document of Identity, if any, if minor is 8-17 years old (for first time & renewal applicant)such as school I.D., Form 137 with readable dry seal
Original and photocopy of the valid passport of the travelling companion except if the applicant is travelling alone.
The Department may require additional supporting documents as may be necessary, esp. for applicants with dual citizenship and with foreign sounding family names to prove citizenship.

Additional Requirements

Original and photocopy of DSWD Clearance
Affidavit of Support and Consent (ASC) from a parent indicating the name of the travelling companion and relationship to the minor. If minor is illegitimate, mother should execute ASC.
The Department may require additional supporting documents as may be necessary, esp. for applicants with dual citizenship and with foreign sounding family names to prove citizenship.

If both parents are abroad:

Affidavit of support and consent from both parents indicating the name of the travelling companion(must be authenticated by the nearest Philippine Embassy or Consulate General if not executed before a Philippine Consul).
Special Power of Attorney (must be authenticated by the nearest Philippine Embassy or Consulate General if not executed before a Consul designating the representative by name and authorizing him to apply for a passport on behalf of the minor).
Passport and photocopy of the passport of the travelling companion of the minor.
Original and photocopy of proper ID of the duly authorized representative.
The Department may require additional supporting documents as may be necessary, esp. for applicants with dual citizenship and with foreign sounding family names to prove citizenship.

If minor is legitimated by subsequent marriage of parents:

Authenticated Birth Certificate from NSO with annotation regarding new status as legitimated and the full name of the child.
Marriage Contract of parents from NSO.
The Department may require additional supporting documents as may be necessary, esp. for applicants with dual citizenship and with foreign sounding family names to prove citizenship.

If minor is illegitimate but acknowledged by father:

Amended birth certificate from NSO reflecting surname of the father with Affidavit of Acknowledgment and Consent to use the surname of father.
The Department may require additional supporting documents as may be necessary, esp. for applicants with dual citizenship and with foreign sounding family names to prove citizenship.

Foundling:

Certificate of foundling authenticated by NSO
DSWD Clearance
Passport of the parents who found the applicant
Letter of authority or endorsement from DSWD for the Issuance of passport(if no longer a minor, supporting public documents establishing identity)
The Department may require additional supporting documents as may be necessary, esp. for applicants with dual citizenship and with foreign sounding family names to prove citizenship.

Orphaned minor applicant:

Authenticated Birth Certificate from NSO
Authenticated Death Certificates of parents from NSO
Court order awarding guardianship of the orphaned minor applicant or substitute parental authority under Article 214 & 216 of the Family Code.
DSWD Clearance
Original and photocopy of the valid passport of the travelling companion of the minor.
The Department may require additional supporting documents as may be necessary, esp. for applicants with dual citizenship and with foreign sounding family names to prove citizenship.

Legally adopted

Certified true copy of the Court Decision / Order on Adoption and Certificate of Finality
NSO Birth Certificate before adoption (required only if the adopting parents are foreigners)
NSO amended Birth Certificate (BC after adoption)
DSWD Clearance for minor applicant, if travelling with the person other than the adopting parents
The Department may require additional supporting documents as may be necessary, esp. for applicants with dual citizenship and with foreign sounding family names to prove citizenship.

Minor applicant whose mother is likewise a minor:

Personal appearance of mother and maternal grandparents
Affidavit of Support and Consent from maternal grandparents
Proof of identity of mother and maternal grandparents
Passport of travelling companion
DSWD Clearance if travelling with the person other than the maternal grandparents
The Department may require additional supporting documents as may be necessary, esp. for applicants with dual citizenship and with foreign sounding family names to prove citizenship.

For Muslim applicants (same general requirements stated above)
Additional requirement for late registered Muslim Applicants

Certificate of Cultural Affiliation from the National Commission on Muslim Filipinos (NCMF)
The Department may require additional supporting documents as may be necessary, esp. for applicants with dual citizenship and with foreign sounding family names to prove citizenship.

For converts who would like to use their Muslim name

Submit annotated Birth Certificate (BC) in Security Paper (SECPA) bearing the Muslim name
NCMF(OMA) Certificate of Conversion
The Department may require additional supporting documents as may be necessary, esp. for applicants with dual citizenship and with foreign sounding family names to prove citizenship.

B. REQUIREMENTS FOR RENEWAL OF PASSPORT

Brown Passport or issued prior to 01 May 1995

Personal Appearance is required.
Old passport and photocopy of passport pages 1,2,3 (amendment).
Birth Certificate from NSO or LCR to determine complete middle name.
Original and photocopy of ID (please refer to List of Acceptable IDs).
The Department may require additional supporting documents as may be necessary, esp. for applicants with dual citizenship and with foreign sounding family names to prove citizenship.

Green Passport or issued after 01 May 1995

Personal Appearance is required.
Present passport and photocopy of inside and back cover.
Original and photocopy of ID (please refer to List of Acceptable IDs).
The Department may require additional supporting documents as may be necessary, esp. for applicants with dual citizenship and with foreign sounding family names to prove citizenship.

For married woman who wants to use the surname of spouse:

Marriage Contract (MC) in Security Paper issued by NSO or Certified True Copy issued by the Local Civil Registrar duly authenticated by NSO.
The Department may require additional supporting documents as may be necessary, esp. for applicants with dual citizenship and with foreign sounding family names to prove citizenship.

For married woman who would like to revert her maiden name:

Birth Certificate from NSO /BC-LCR authenticated by NSO
If already widowed: Death Certificate from NSO of the deceased husband;
If marriage is annulled: Certified true copy and photocopy of the first page and the dispositive portion of the judgment on annulment decree; and NSO-issued MC with the annotation on the annulment decree;
If divorced: Certified true copy and photocopy of the first page and the dispositive portion of the judgment on divorce secured by foreign spouse authenticated by the Philippine Embassy or Consulate where the divorce is obtained. However, divorce should be duly recognized by a Philippine Court.
The Department may require additional supporting documents as may be necessary, esp. for applicants with dual citizenship and with foreign sounding family names to prove citizenship.

For minor applicants, requirements for the first time minor applicants are still prescribed, in addition to passport of minor.

C. REQUIREMENTS FOR REPLACEMENT OF LOST PASSPORT

Personal Appearance is required.
Fill out Affidavit of Loss. If the lost passport is still valid, please submit Police report.
Submit same documents required for first time passport applicants.
Please take not that there will be a 15-day clearing period prior to the processing of application for replacement of a lost valid passport.
The Department may require additional supporting documents as may be necessary, esp. for applicants with dual citizenship and with foreign sounding family names to prove citizenship.

C. PASSPORT FEES:

Regular Processing (30 working days)
44-page = P950.00
Expedited Processing (15 working days)
Additional P250.00

Replacement of Lost valid Passport:
Additional P200.00 (MRRP/MRP)or P350.00 (ePassport)

Immediate family members are parents, siblings, spouse & children of legal age

Passport shall be released to immediate family member only w/ authorization letter. Passport of minor applicant shall be released to parents only. Passports unclaimed after six (6) months will be cancelled per Department Order No. 37-03.
Check all data in the passport upon release and after encoding before signing the Enrollment Certificate.
Number of processing days may vary depending on the location of the Regional Consular Office where the application was filed.
The Department may require additional supporting documents as may be necessary.

LIST OF ACCEPTABLE IDS (At least 1 of the following):

Government-issued IDs such as digitized SSS ID, Voter's ID, Driver's License, PRC ID, IBP ID, OWWA ID, digitized BIR ID
Other acceptable IDs such as old College ID, Alumni ID, or old Employment IDs

D. LIST OF SUPPORTING DOCUMENTS (At least 2 of the following:

Marriage Contract
Land Title
Seaman's Book
School Form 137 or Transcript of Records
Government Service Record
Baptismal Certificate
Old documents issued at least 2 years ago that show picture and signature of applicant such as: SSS-E1 form, Income Tax Return, Voter's Certification, List of Voters and Voter's Registration Record (with attached receipt), NBI Clearance, Police Clearance, Community Tax Certificate, and Barangay Clearance

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